Event Space Request

Please note:

This form is intended for use by members of the Faculty of Fine Arts (staff, faculty members, booking officer of recognized student group*).
*Note to Students: Only forms completed by the Booking Officer of your Recognized Student Group will be accepted.
Please make sure you have read and understood the University's Policy on Use of Temporary Space
Completion of this form does not guarantee a reservation of the space. You will receive confirmation of the reservation by email once your request has been approved.
For Performance Venues space booking requests, please visit the Venues page
For questions regarding this form, please contact finearts.bookings@concordia.ca

Event Organizer Information

Current Status

Name of Registered Student Group

First Name

Last Name

Concordia ID

Telephone

Re-type Email

On-Site Representative Information

First Name

Last Name

Concordia ID

Telephone

Event Details

Event Name

Budget Code

Optional for staff and faculty

Event Association

Event Type

Event Type, Please Specify

Location

Note that capacity can change depending on requested set-up style.

Location, Please Specify

External Guest Speaker

Yes

Expected Attendance

Include on-site organizers and participants

Start Date

Start Time

End Date

End Time

Additional Dates

Please provide a brief description of your event

Food and Alcohol

Alcohol at the event

Food at the event

Minimum Business Days required to process request

Alcohol Forms

Please visit Hospitality’s Alcohol at Events information web page

Purchasing tagged alcohol from

Please follow the instructions for purchasing tagged alcohol from the University Bar on Hospitality’s Alcohol at Events information web page.

Attach completed Alcohol Waiver Form and Responsibilities

File Types: pdf, jpg, png

Please visit Hospitality’s Alcohol at Events information web page

Attach completed Alcohol Waiver Form and Procedures

File Types: pdf, jpg, png

Please read instructions for self-catered and catered events as well as the definitions of Lower and Higher risk foods.

Catering

Please select a caterer from the University Approved Caterers List

Self Catered

Visit Hospitality’s Food at Events information web page
If required, attach filled-out Concordia Food Waiver Form below

Completed Concordia Food Waiver Form

File Types: pdf, jpg, png

Section B

Will you be requiring technical assistance before this event (i.e. setting up the space and equipment)?

Yes

Will you be requiring technical assistance during this event (i.e. running projections, sound and lighting or moving equipment and furniture)?

Yes

Will you be requiring technical assistance after this event (i.e. taking down equipment, podiums, returning the space to its normal state)?

Yes

Feel free to add any other comments or information you think may be of use.

Section C

How will the location setup for your film shoot be altered?

What type of props will be used for the film shoot and how will they be setup in the space?

What type of equipment will be used (lamps, projectors, water, etc)?

What is the wattage of the lighting equipment used for the film shoot?

Please provide a complete list of everyone present during the shoot (with Concordia ID numbers if possible) so that Security can arrange for access.

Feel free to add any other comments or information you think may be of use.

Section D

Which organization(s) and/or non-profit organization(s) will the profits of your fund raising event be given to?

Feel free to add any other comments or information you think may be of use.

Section E

Please provide a description of the content that will be viewed.

Section F

Important: Guest Speaker information must be provided a minimum of 20 business days prior to the event as per the University's Policy on Use of Temporary Space.

Guest Speaker Information

First Name

Last Name

Title and Subject of Conference / Talk